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Using the Outline View in PowerPoint Tutorial

MS Office 2010 - Working with Slides
Free PowerPoint Online Tutorial

* Insert and Edit Slides in the Outline View
* Move or Delete Slides in the Outline View
* Import an Outline from Microsoft Word
* Print an Outline in PowerPoint

The Outline View is a quick and easy way to add content to your presentation without worrying about formatting.  Build the Outline in PowerPoint or Word. 

Test your PowerPoint skills with the corresponding FREE Online Multiple Choice
Using the Outline View in PowerPoint Test




* Insert and Edit Slides in the Outline View

The Outline View and functionality in PowerPoint is the secret to creating presentations quickly and with ease.  It is especially useful if you want to create the skeleton for a talk or if you want to type all the text for a presentation first before adding formatting, background themes and images. 

The simplest method of creating an outline of a presentation in this view, is to simply type directly into the Outline Panel:

1.  Open a new presentation.

2.  In the panel on the left-hand side of the screen, click on the Outline tab (circled in yellow in the screenshot below):
PowerPoint Tutorial - Insert and Edit Slides in the Outline View

3.  Click in the Outline Panel next to the number 1 and block and start typing the heading for your title slide (the first slide in a presentation).

4.  To add a descriptive paragraph or a subheading to the slide, press Enter on your keyboard after adding the slide heading and press the Tab key before typing the text.

5.  To add a new slide, press and hold down the Control key on your keyboard and press the Enter key (Ctrl+Enter).

6.  To promote or demote bullets on a slide: press the Tab key to promote a bullet to the next level and Shift+Tab to demote a tab to the previous bullet level.

7.  To add paragraph text to a slide (no bullet), press the backspace button to delete the bullet.

Quick Reference:

  • Ctrl+Enter – Insert new slide
  • Tab – promote a bullet
  • Shift+Tab – demote a bullet

To edit slides in the outline view, find the text you wish to change and edit directly in the outline panel.  You can demote and promote levels

 


* Move or Delete Slides in the Outline View

To change the order of slides in Outline View is as simple as clicking and dragging the outline to a new position in the Outline Panel.  It does require a bit of hand and eye coordination and sometimes it can be easier to use the Slide Sorter View under the View tab on the Ribbon to move slides around.
 

To move a slide in the Outline Panel:
1.  Click to select the slide outline you wish to move.
2.  Hover the mouse cursor over the slide icon (circled in yellow in the screenshot below) of the slide you want to move.
3.  Click and hold down the left mouse button and drag the outline to its new position relative to the other slide outlines in the Outline Panel. 

PowerPoint Tutorial - Move or Delete Slides in the Outline View

To delete a slide or slides in the Outline Panel:

1.  You can either use your mouse to select the lines of text and press the Delete button on your keyboard;

OR

2.  Click on the slide icon (circled in yellow in the screenshot above) of the slide you wish to delete.  Press the delete button on your keyboard or right click and select Cut from the menu list.




* Import an Outline from Microsoft Word

In a business or educational environment there is often a need to use an outline document created in Microsoft Word or an Outline template from another PowerPoint presentation, in a new presentation.  It is a quick way to create a presentation using a document you created in Word, importing it as slide show, sorted into slides with headings and relevant bullet points.

To import an Outline that has been created and saved using Microsoft Word:
1.  Open a new blank presentationin PowerPoint.
2.  Under the Home tab in the Slides group, click on the dropdown arrow below the New Slide box (circled in yellow in the screenshot below):
PowerPoint Tutorial - Import an Outline from Microsoft Word

3.  Click on the Slides from Outline option located below the gallery of new slides.

4.  Navigate to where the MS Word document containing the outline you wish to import, is located and open it.

PowerPoint will import the outline into new slides.


Important to remember:

  • * The MS Word document must be saved as a .doc or .docx document.
  • * The outline in the MS Word document must be set out using styles.  Use a Level 1 style for the slide heading and a Level 2 slide and bullet points for slide points. 
  • * Any paragraph break you manually insert between paragraphs in the Word document, will translate as a new blank slide in PowerPoint.  It is therefore important to remove or not use any extra paragraph breaks when creating the Word document.

After importing an Outline from a Word document, you can format the presentation using Themes, Fonts, Backgrounds and Animations.


* Print an Outline in PowerPoint

The Outline of your talk or presentation forms the structure that holds everything together.  It is therefore important to ensure that your Outline is well organised, powerful, conveys all the points you need to bring across and that it is organised logically.

Most people find it easier to look at a printed document as opposed to onscreen.  It can also be difficult to review an outline when slides have been formatted.

To print a Presentation outline in PowerPoint:
1. Click on the Outline tab to view the Outline panel in the Normal View.
2. Click the File button to go to the Backstage View and click on the Print tab in the left-hand panel OR press Ctrl+P on your keyboard to go directly to the Print panel.
3.  Click on the second option below the Settings heading and select Outline (circled in yellow in the screenshot below):

PowerPoint Tutorial - Print an Outline in PowerPoint

 

4.  Press the Print button to print the Outline.

This is also a great option if you need to keep an outline of presentations to file or keep for future reference.


Test your PowerPoint skills with the corresponding FREE Online Multiple Choice
Using the Outline View in PowerPoint Test